Privacy, retention and deletion

Your company is responsible for candidate data

You decide why CVs are collected and how they are used; HireMind processes them for you. Tell candidates their CV will be screened with software and reviewed by people. Your careers page shows a notice and a consent checkbox for this.

Retention

In Company settings, set how many months candidate data is kept. Candidates untouched for that long are anonymised automatically: name, contact details, links, CV text and files are removed, while anonymous scores remain for your analytics.

Anonymise on request

If a candidate asks to be removed, open their profile in Talent pool and click Anonymise. The CV files are deleted and personal details erased immediately. This cannot be undone.

Access log

Every time someone opens a candidate profile or CV, it is recorded in Data access log with the person and time. Use it to answer "who has seen my data?".

Isolation

Your company's jobs, candidates and CVs are never visible to any other company on HireMind, and CV files are never available at a public address.